Dec 28, 2020
You’ve locked in your wedding photographer, wedding venue, band, wedding celebrant, and now, the job is to work out your wedding reception timeline. This might seem a little daunting, but with a little careful planning and breathing room given to all of the moving parts, it will make your reception exactly as you’d imagined, and probably most importantly, an incredible, slick night for your wedding guests.
Here is a rough sample wedding reception timeline. All timings are just estimates for illustrative purposes, but they also represent a rough timeframe that I think would be appropriate in most circumstances.
The post-ceremony hour is a glow-up: you’re both stoked, so are your family and friends. This is typically the part when the congratulations happen, family photos, and maybe even your portrait session. Many photographers will take up the entire cocktail hour with the portrait session, which I think is a real shame, as this is an incredible time to hang out a little with the folks you’ve invited along for the ride. So typically, i’ll break the portrait part of the day into two smaller sessions. So the post-ceremony hour might look like 10 minutes spent on congratulations, 10 minutes on family formals, 15-20 minutes on portraits, and then the rest of that time hanging with your crew.
This time-slot assumes everything is happening on the same site: if your wedding reception venue is far from your ceremony venue, then adjust and add travel time to suit. The grand wrangle is the part where you try and herd your community into the seated reception area. This isn’t a quick affair, and by the time someone has first begun screaming their guts out for everyone to come inside until the last butt has been gracefully draped across the final chair, you’ll be looking at possibly 20 minutes. At this time, your wedding MC can announce anything they need to, and any formalities as per your wedding reception timeline.
This is when, like a herd of majestic gazelles cantering across the plains, you and your crew make your way in, to your choice of music (if that’s how you’ve set it up). In practice this might only take 5 minutes, but as always, consider any extra time that might be consumed by any delays, unsignalled bathroom breaks by your best man, etc.
The first dance: this is exactly as it says on the box! If you’re doing a first dance, this is where you get to show off just how many practice sessions you failed to show up for. Good thing is, no-one cares how fancy your footwork is – your family and friends are just stoked to see you having a blast with each other. The dance itself might only be a few minutes, but when planning your wedding reception timeline, consider the extra time involved if your crew swamp the dance-floor with you, and any other minor delays either side.
This is your welcome speech for your community, to bring them all into the evenings proceedings. Maybe here, you’d also like to consider an acknowledgement of country.
Again, this is as it says on the box. You’ll likely be served first (if your wedding caterer knows what they’re doing), and my strongest recommendation is to make sure you knock down your meal in full, as everything will be pulling at your attention. As majestic as the wedding meal is, you also want to consider that getting some energy in is also the aim of the game here. Consider if you want to make your way around to all the tables – it’s a great way to make your guests feel loved and for many of them, might be the only opportunity they get to give you a hi-5 over the entire day.
The sunset photoshoot isn’t just a great time to get incredibly beautiful images in the best light: first and foremost, it’s the only other time in the entire day where the two of you will get a break and a little bit of calm all to yourselves. Enjoy this, throw a wine in your hand and let your photographer take you out for a fun session: this will be where you get some of your favourite wedding portraits. Wedding reception timeline tips: Consider scheduling this in immediately after you have had your main course, and before you make your way around to all of your guests (otherwise there’s a good chance it won’t happen).
Inform your wedding planner of this, and make sure it’s all formalised in your wedding reception timeline.
The toasts section of the wedding reception timeline is where anything goes. Try to get an idea in advance of who might be giving a speech or toast, so all of the time can be accounted for, and a timing guideline can be presented to each person. This will keep things smooth for all your guests and for the rest of your wedding reception timeline.
This is the part of your wedding reception timeline where some of the most brilliant memories are made, and brilliant photos. Work out ahead of time what the order of things should be, and put every detail and person into your wedding reception timeline.
Wedding reception timeline tip: after your family dances, make a note of at what point the rest of your community should join you, and make sure it’s formally announced, so that there is no awkward dripping of guests onto the dance-floor wondering if they’re allowed to. Remember the tip up at the top: your guests want solid direction and want to be told what to do. This makes it crystal clear and fun for them, and exactly the same for you.
There are loud signals of an imminent closing of something (such as the venue lights in a nightclub being unceremoniously turned on at 2:45am), and there are soft signals: the wedding cake cutting and dessert bracket, is a soft signal that things are beginning to hit the final bit of track in your wedding reception timeline. Get the music provider to adjust things to suit, and take a bit of a breather of your own.
HOT TIP: Cut the cake immediately after you walk in, instead. Less formalities later on, = more time your guests can enjoy themselves rather than waiting for the next set of formalities.
By this point, you’ve probably hit your second wind, and you’ve got a perfect storm of caffiene and sugar coursing through your veins. Wind up the dancing shoes for a final go of it, and get your wedding band to dial things up a notch. When planning your wedding reception timeline, consider workshopping with them also on what the closing track #1 will be, and the closing track #2 (there’s always an encore at every good party).
The exit itself will only take about 30 seconds, but when planning your wedding reception timeline, consider all of the other people-wrangling that will happen here: pulling any folks from the bathrooms, clearing the bar, and getting a host of gloriously fed and watered folks in a straight line (or whatever exit arrangement you’ve chosen here).
One of my biggest tips, is to hire a wedding planner. Many folks are a bit unsure about the merits of a wedding planner, so to be totally clear, it’s this: they put out (proverbial) fires, they make you and your guests feel loved and looked after the entire day, but probably most importantly, they don’t leave anyone present feeling like they don’t know what’s going on. A great wedding planner ensures that your timelines are stuck to, and everything goes smoothly and as planned.
Wedding photography Melbourne: Briars Atlas – Make an enquiry
Dec 5, 2020
Popup With Style are the Mornington Peninsulas best wedding planners and stylists, and they style and plan all types of wedding celebrations from the large (see also White Top Venues), to the smaller and intimate.
Popup with style don’t just share their creative genius with you, they take over many of the pain points associated with planning your Melbourne or Mornington Peninsula wedding: venue sourcing, liaison with various suppliers, and above all – ensuring that all your suppliers are not only top-notch at their craft, but pleasant and reliable (if this is your first time planning a Melbourne or Mornington Peninsula wedding, you’ll find out pretty quick this is the most important thing.
Popup With Style say it all on their homepage: you only do it once! They are the most knowledgable and creative wedding planners on the Mornington Peninsula, and experienced not only in all of the brilliant venues out that way (including one of my favourites, Tanglewood Estate), but in a broad range of design styles.
Popup With Style have a wonderful range of bright and punchy themes on their website, but here, they came along to the Celebrant A-List Baller – a gathering of the Best Wedding Celebrants in Melbourne, and applied their incredible sense of style to a more moody and subdued palette.
Popup With Style created a table setting, Vogue-esque photobooth, and creative direction for florals that was then crafted by The Flower District, along with cake wizardry by Melbournes brilliant Torte by Mirjana.
If you’re looking for a Mornington Peninsula wedding planner or stylist, check out what a small intimate event designed by Popup With Style looks like (and also be sure to check out these small wedding venues and more wedding venues on the Mornington Peninsula).
Popup With Style website: https://www.popupwithstyle.com/
Popup With Style Instagram: https://www.instagram.com/popupwithstyle/
Popup with Style are based in the Mornington Peninsula, but service all of Melbourne and indeed wider Victoria.
Nov 15, 2020
Picnic Styling Co in Melbourne create popup picnic experiences for small weddings, events, brand activations, gatherings and more. The brainchild of Havana (also behind Saint Germain and partner to Gene, founder of my local caffiene dispensry Advieh), Picnic Styling Co hit the ground with their incredible innovative packages well before Covid forced everyone’s hand and could no longer book a wedding venue, and for the last year they’ve been Melbournes leading popup picnic creators. This is a great option if you’re looking for advice on how to get married quickly in Australia.
Marlena and Warwick had a small wedding created by I Do Drive Thru, after which Warwick took Marlena to a surprise picnic in Footscray styled and setup with love by Picnic Styling Co.
Picnic Styling Co have several offings, from group picnics, to couples picnics, outdoor movie night picnics, garden parties and more. You can choose from 6 styles and colour schemes, once you’ve selected the type of popup picnic hire that you’re after.
Picnic Styling Co offer a Marrakech collection and Luxe collection, which broadly cover more middle-eastern styling sensibilities as well as more streamlined, monochrome and boho picnic styling. You can customise any of the packages with a range of seating, cutlery, drink tray, cane-table options and much more.
Picnic Styling Co Website http://www.picnicstylingco.com/
Picnic Styling Co Instagram https://www.instagram.com/picnicstylingco/
Picnic Styling Co Facebook https://www.facebook.com/picnicstylingco/
Based in Melbourne, I photograph small weddings and elopements here there and everywhere for brilliant couples (just like you). Also head here to check out some of the best small wedding venues Melbourne has going.
Wedding Photography Melbourne: Briars Atlas – Enquire
Sep 10, 2020
Glasshaus Outside and Glasshaus Inside are two brilliant sister wedding venues in Richmond (the latter in Cremorne, depending on how you look at it). A Glasshaus Wedding is like nothing else, in this unique jungle setting that can only come from a wedding venue that also operates as a nursery during the day (side-note: be sure to check out these other small wedding venues while you’re here).
The team at Glasshaus are master party-starters as much as they are master green-thumbs. So you can pick up your carbon-offset during the day, and then knock down drinks in this incredible sleepy jungle of an evening.
A Glasshaus Inside wedding leaves guests wondering what scene from a Tim Burton film they’ve walked into, as the place is something of a unique fantasy land. Or maybe that was my 5th Negroni speaking. Either way the walls are lined with beautiful greenery, and it’s the best realisation of an urban jungle that you’re likely to walk into.
Over the road a short jaunt away, a Glasshaus Outside Wedding happens under a transparent nursery roof, in a jungle that in many ways is similar to Glasshaus Inside, except with the industrial warehouse feel replaced by open air as you walk though gentle canopies of greenery in the more exposed setting.
Plenty of beautiful gritty Richmond streets surrounding the area make it the ideal loop for wedding portraits, and so it’s a no-brainer that for couples having their wedding ceremony at Glasshaus Outside and then moving the party to Glasshaus Inside, the portraits can be done during that walk between venues.
Glasshaus Florist website: https://glasshausfloristonline.com/
If you’re looking for a wedding venue similar to Glasshaus, it’s hard to go past Collingwoods Rupert on Rupert. Not a nursery by day, the space operates instead as an iconic casual restaurant that can transorm into any number of arrangements for events and weddings.
To see more images of Rupert on Rupert, head here to see Tim and Alix’s Rupert on Rupert Wedding, and for more venues like this, check out some of the best small wedding venues Melbourne has on offer.
Briars Atlas Wedding Photography – Enquire
Aug 10, 2020
Briars Atlas – Melbourne Wedding photography documenting the calm and anarchy of beautiful couples all over Melbourne and Victoria. I’ve been fortunate to be noted as one of Melbourne’s top wedding photographers both locally in Australia’s Capture Magazine, and abroad in New Yorks Rangefinder Magazine, as part of their Top 30 worldwide.
But none of this stuff matters – what matters is that i’m lucky to have one of the best jobs in the world: chasing party-starters and anarchist lovers all over the planet to make something that matters for and with them.
I work with you to make your wedding photography absolutely bangin’, and not something that makes you want to chew a cyanide pill. Read on to see some of the wedding photography i’ve been commissioned on all over Melbourne and beyond.
Vogue Wedding – Zoe and Adam
Hello May Wedding Photographer – Pepe and Sam
Looking for an elegant wedding venue? Check out the deck circa.
Jul 4, 2020
Planning a Beta Bar Sydney Wedding? Beta Bar is one of the most incredible, earthy event and wedding spaces in Sydney, and picked for couples wanting a spectacular modern venue that gives a nod to crumbling castles and mills found in Europe (looking for something more further south? Check out these small wedding venues). Beta Bar is a French warehouse styled wedding venue that oozes rustic charm.
A Beta Bar Sydney Wedding can host up to 200 guests cocktail style, or 160 people seated, and if a dance-floor is part of the layout, 120 seated. Different configurations of the space can be hired, depending on whether you’re hosting an intimate or small wedding here, or the second coming of the party-apocalypse (i’m sure the first was hosted by Prince somewhere).
There’s only one answer to the question of what similar wedding venues are to Beta Bar out there, and that answer is (for better or worse), located in Victoria. The historic Fyansford Paper Mills are as good as it gets in a venue that appears to be a second cousin of Beta Bar, with it’s stunning exposed brick, these nearly untouched Old Paper Mills are the ideal wedding venue just a short road trip out of Melbourne City.
For more information on Fyansford Paper Mill, check out this Fyansford Paper Mill Wedding by Truffleduck Events.
*Facts may or may not be fun
Beta Events is located at Level 1/238 Castlereagh St, Sydney
Beta Events website: https://238castlereagh.com.au/beta-events/
Briars Atlas Wedding Photography – enquire
Also check out this beautiful Sydney wedding at the Theatre Bar at the End of the Wharf
Looking for venues like this in Melbourne? Check out the deck circa.
Dec 1, 2018
You’re getting married, you’re looking for a photographer, and you want to know the right questions to ask, and what sort of things you’re going to get. Experience is important, and i’m lucky to have plenty of it since our laws finally changed to allow same-sex weddings. I’m a same-sex wedding photographer based in Melbourne, and have been fortunate enough to photograph the weddings of beautiful couples all over the planet. On this page you’ll see some beautiful same sex wedding photography captured in Melbourne, and as far as San Francisco, as commissioned by couples looking for gay wedding photography that’s a little bit different.
On this page, i’ve put together some of my favourite images from five same sex weddings held in Melbourne and Beyond.
To see what other couples have said about me, take a look at my Melbourne wedding photographer reviews.
If you want to plan either a wedding (large or small) or Melbourne elopement, reach out to me if you’re after a photographer. For small and large wedding planning, I recommend Melbourne wedding planners Will and Jac.
You can see Anna and Annas gorgeous same sex wedding, held at the unique Melbourne wedding venue Gather and Tailor, over here on Hello May.
Check out Daniel and Darkus’s beautiful Yering Station wedding in full.
Sam and Pauls incredible Thornbury wedding will be on my site soon, but in the meantime you can check out their brilliant celebrant, Matt Finch, over on my Melbourne wedding celebrants page. Also check out their drop-in to Kenny Lover.